RTO and Admissions Manager

The Australian Airline Pilot Academy Group is seeking a suitable candidate to join the management team as a full-time RTO and Admissions Manager. The position location will be discussed with the successful applicant, however, onsite work at our Ballarat, Victoria and Wagga Wagga, New South Wales Campus will be required from time to time.Job Description:Monitoring and administering the RTO's compliance within VET regulations, ASQA (2025) Regulations including CRICOS and VET Student LoansDevelop compliance monitoring plans based on legislative and regulatory requirementsLead internal auditing for ASQA complianceManage Student admissionsRTO registration, scope extension and compliance audits as requiredDevelop, review and maintain relevant policies and proceduresEnsure continued compliance against standard operating proceduresManage, support and train staff within Group location/s.Coordinating and facilitating arrangements required to commence overseas students’ training at the AcademyManage Staff communications (meetings, bulletins and other as required)Review and continually improve the RTO activities, programs and service delivery, ensuring that it remains current and underpins effective operations and high levels of quality and serviceContribute to any new business tenders (including State and Federal government funded offerings)Identify opportunities to create new business revenue streams within new and existing accounts, rolling out relevant training coursesManage the RTO to ensure they meet individual targets and KPIs;Staff performance management including trainer observations, development of individual learning registers, performance appraisals and professional developmentAttend company meetings and produce reports regularlyEnsure rectification of internal and external audit reportsAny other tasks assigned which may be reasonably requested from time to time,which contribute to the success of the organisationKey Selection Criteria: Mandatory;Certificate IV in Training and Assessment (TAE40116/TAE40122)Demonstrated experience in managing operations of an RTO, including overseeing training delivery, assessment and compliance with ASQA RTO Standards and relevant legislationA thorough understand of the VET Quality framework, audit processes and continuous improvement practicesExperience in developing and implementing training and assessment strategies aligned to the training packages on scopeHigh level of verbal and written communication skills, with a demonstrated ability to engage effectively with various stakeholders internal and externalDemonstrated experience with AVETMISS reportingDesirable;Demonstrated experience in managing VSL approved courses and ensuring ongoing compliance with VET Student Loans legislationDemonstrated experience in managing a CRICOS registered RTO with compliance to the ESOS Act, and National Code of PracticeExperience managing PRISMS (Provider Registration and International Student Management System), ensuring all reporting obligations are metProficient in the use of Student Management SystemsSalary will be discussed with the successful applicant. To Apply:Please apply via the 'Apply Now' button below by close of business, Friday 01 August 2025.Applications will be reviewed as they are received. Shortlisted candidates may be contacted and interviewed prior to the closing date. Early applications are strongly encouraged AUD Ballarat 3350

RTO and Admissions Manager

The Australian Airline Pilot Academy Group is seeking a suitable candidate to join the management team as a full-time RTO and Admissions Manager. The position location will be discussed with the successful applicant, however, onsite work at our Ballarat, Victoria and Wagga Wagga, New South Wales Campus will be required from time to time.

Job Description:

  • Monitoring and administering the RTO's compliance within VET regulations, ASQA (2025) Regulations including CRICOS and VET Student Loans
  • Develop compliance monitoring plans based on legislative and regulatory requirements
  • Lead internal auditing for ASQA compliance
  • Manage Student admissions
  • RTO registration, scope extension and compliance audits as required
  • Develop, review and maintain relevant policies and procedures
  • Ensure continued compliance against standard operating procedures
  • Manage, support and train staff within Group location/s.
  • Coordinating and facilitating arrangements required to commence overseas students’ training at the Academy
  • Manage Staff communications (meetings, bulletins and other as required)
  • Review and continually improve the RTO activities, programs and service delivery, ensuring that it remains current and underpins effective operations and high levels of quality and service
  • Contribute to any new business tenders (including State and Federal government funded offerings)
  • Identify opportunities to create new business revenue streams within new and existing accounts, rolling out relevant training courses
  • Manage the RTO to ensure they meet individual targets and KPIs;
  • Staff performance management including trainer observations, development of individual learning registers, performance appraisals and professional development
  • Attend company meetings and produce reports regularly
  • Ensure rectification of internal and external audit reports
  • Any other tasks assigned which may be reasonably requested from time to time,which contribute to the success of the organisation

Key Selection Criteria: 

Mandatory;

  • Certificate IV in Training and Assessment (TAE40116/TAE40122)
  • Demonstrated experience in managing operations of an RTO, including overseeing training delivery, assessment and compliance with ASQA RTO Standards and relevant legislation
  • A thorough understand of the VET Quality framework, audit processes and continuous improvement practices
  • Experience in developing and implementing training and assessment strategies aligned to the training packages on scope
  • High level of verbal and written communication skills, with a demonstrated ability to engage effectively with various stakeholders internal and external
  • Demonstrated experience with AVETMISS reporting

Desirable;

  • Demonstrated experience in managing VSL approved courses and ensuring ongoing compliance with VET Student Loans legislation
  • Demonstrated experience in managing a CRICOS registered RTO with compliance to the ESOS Act, and National Code of Practice
  • Experience managing PRISMS (Provider Registration and International Student Management System), ensuring all reporting obligations are met
  • Proficient in the use of Student Management Systems

Salary will be discussed with the successful applicant.

To Apply:

Please apply via the 'Apply Now' button below by close of business, Friday 01 August 2025.

Applications will be reviewed as they are received. Shortlisted candidates may be contacted and interviewed prior to the closing date. Early applications are strongly encouraged